A 3D printing quote template that wins the job.

The parts of a good quote

• Your shop. Name, logo, how to reach you, and your tax number if you charge tax.
• A quote number and two dates. The day you sent it and the day it runs out. 30 days is common. Material prices move, so don't leave it open forever.
• Who it's for. Their name, company and email, and their PO number if they gave you one.
• One line per part. The file name, process (FDM, resin or SLS), material and colour, layer height or finish, quantity, price each and line total.
• Extras on their own lines. Sanding, painting, inserts, a rush, a design fix. A customer who can see what each costs can say no to one and still order.
• Shipping or pickup. Say which, and the price. A quote that leaves shipping for later gets a surprised email later.
• Tax and the total. Subtotal, the tax line your province needs, and one total in your currency.
• When they get it. A ready date from the day they approve, not "5 to 7 days" with no start.
• How to say yes. A button or link to approve, and how they pay.

A template you can copy

Paste this into your document, spreadsheet or email and fill in the brackets.

Under the table:

• Quote [Q-1001], sent [date], good until [date + 30 days].
• Ready [5] business days after you approve and pay. Rush brings it to [3].
• We print the files you sent. A new file means a new price.
• Sizes are within [±0.2 mm] on FDM unless we agree otherwise.
• To go ahead, reply "approved" or press Approve. We start once it's paid.

Five mistakes that lose the job

• One number, no lines. "$240 for your parts" invites a haggle. Lines show the work.
• No ready date. A buyer with a deadline picks the shop that names a day.
• Hiding shipping. Put it in, even as an estimate.
• No expiry. A quote someone finds in three months shouldn't bind you to old prices.
• Slow to send. The first clear quote usually wins. A template only helps if it's quick to fill. See how to quote 3D prints fast.

Where the numbers come from

The template gives you the layout. The prices still need a method: material, machine time, labour, failures and overhead, plus your markup. Read how much to charge for 3D printing, or drop a file in the free price checker to see a fair range.

When a template stops being enough

If you send more than a few quotes a day, the typing is the job. That's when shops move to a quote page that measures the file and fills every line above by itself. See adding an instant quote to your website.